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Office of Human Resources

Employee & Recruitment Services


XI. NEW EMPLOYEES

NEW APPOINTMENT REQUIREMENTS

  • All new appointments require the completion of Criminal History Background Check Questionnaire in order to determine if a Criminal History Background Check is required and the appropriate level.
    • Advertised positions - Questionnaire is required prior to advertising a position in order to post the background check requirements.
    • Unadvertised, OPS Express, or Volunteer/Courtesy appointments - Questionnaire is required prior to making a job offer.
  • If the completed Questionnaire indicates a Background Check is required and a final candidate has been selected, please complete a Request Form in order to initiate a background check.

TIMING

Background Checks must be conducted, if required, and the department must receive approval to proceed from HR-ERS before:

  • An offer of employment to A&P, USPS, OPS, and volunteer candidates.
  • The start of employment for Faculty & Graduate Assistants.
    • Employment may be offered provided that the following contingent language in included in the offer letter:

      "This offer is contingent upon the successful completion and favorable results of a criminal history background check, which must be conducted before your start date."

  • Unless pre-approved by the Chief Human Resources Officer, Human Resources will not conduct a Criminal History Background Check more than 9 months before an employee's effective date.

Appointment Type

Is a Criminal History Background Check Required?

New Hire Salaried Faculty, A&P, or USPS

Yes

New Hire OPS & Graduate Assistants

If the duties of the position warrant it - reference the Pre-Employment Section A.3 of Criminal History Background Check Policy 4-OP-C-7-B11

New Volunteer

If the duties of the position warrant it - reference the Pre-Employment Section A.3 of Criminal History Background Check Policy 4-OP-C-7-B11