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Office of Human Resources

Employee & Recruitment Services


XII. FORMER EMPLOYEES AND VOLUNTEERS

All positions/appointments being rehired requiring background checks (per the Criminal History Background Check Questionnaire) are required to have new background checks completed if they are:

  • Terminated in OMNI HR for 31+ days
  • Returning OPS (excluding GAs) with 90+ day gap of funding
  • Terminated in OMNI HR for <31 days and if a same or higher level check was not completed within the last year
    • If a same or higher level check was completed within the last year, no new check will be required.
  • Returning Volunteers with 90+ day break of volunteer service

TIMING

  • When required, Background Checks must be completed and approval to proceed received from the Office of Human Resources before the start of employment for all appointments (AEX, Faculty, A&P, USPS, OPS, and Graduate Assistants).
    • Employment may be offered provided that the following contingent language is included in the offer letter:

    "Your job offer is contingent upon your successful completion of the University's onboarding process before your start date, which may include a criminal history background check as well as compliance with State and University requirements."

  • Unless pre-approved by the Chief Human Resources Officer, Human Resources will not conduct a Criminal History Background Check more than 120 days (4 months) before an employee's effective date.

Criminal History Background Checks are required for former employees and volunteers as outlined below:

Rehire Faculty, A&P, & USPS

If terminated in OMNI HR for 31+ days or, if less than 31 days, if same level check was not completed within the last year.

Rehire OPS (excludes GAs)

If terminated in OMNI HR for 31+ days, or, if less than 31 days, if same level check was not completed within the last year, or if unfunded for 90+ days AND the duties of the position warrant it (reference the Former Employees/Volunteers Section II.B.3.a. & b of Criminal History Background Check Policy 4-OP-C-7-B11 )

Rehire GAs

If terminated in OMNI HR for 31+ days, or, if less than 31 days, if same level check was not completed within the last year AND the duties of the position warrant it (reference the Former Employees/Volunteers Section II.B.3.a. & b of Criminal History Background Check Policy 4-OP-C-7-B11 )

Reappointing a Volunteer

If break in volunteer service for 90 days or more AND the duties of the volunteer role warrant it (reference the Former Employees/Volunteers Section II.B.3. of Criminal History Background Check Policy 4-OP-C-7-B11