Skip to main content

Office of Human Resources

Employee & Recruitment Services


II. BACKGROUND CHECK BASICS

What is the purpose of Criminal History Background Checks?

  • Florida State University performs criminal history background checks to promote a safe and secure environment for all students, faculty, staff, and visitors.

Who needs a Criminal History Background Check?

  • All final candidates for Faculty, Executive Service (AEX), Administrative & Professional (A&P), & University Support Personnel System (USPS) positions need at least a Standard Criminal History Background Check.
  • Final Candidates for OPS and Federal Work Study (FWS) appointments; Volunteers; and some contractors may need a Standard Criminal History Background Check depending on their assigned duties.
  • Final candidates for all Faculty, AEX, A&P, USPS, OPS positions, as well as volunteers, Federal Work Study, and contractors, may need a Level 2 Criminal History Background Check with fingerprinting, depending on the duties of their position.
  • Current employees may need a Criminal History Background Check when being considered for a new position, role, or when receiving a change in duties.

When must the Criminal History Background Check be completed?

  • Before the start of employment for all appointments (AEX, Faculty, A&P, USPS, OPS, and Graduate Assistants).
  • Ensure background checks are ordered via Request Form with sufficient time to be completed well before the anticipated start date.
    • Background Checks can take between 48 hours or potentially several weeks depending on the responsiveness of the candidate and any required reviews of the background check report (see the Background Check Results Page).

What is needed to complete the Criminal History Background Check?

  • A Criminal History Background Check Questionnaire must be submitted for all advertised and non-advertised appointments (including OPS, Graduate Assistants, & Volunteers) to determine if a background check is required and what level check is needed.
  • A Criminal History Background Check Request Form must be submitted for all final candidates when a background check is required based on the results of the Criminal History Background Check Questionnaire.

Where do I complete the Background Check Questionnaire and Request Form?

What is the Criminal History Background Check Process?

What is included in a Criminal History Background Check?

There are two types of background checks run by HR.

  • Standard Criminal History Background Checks include:
    • Seven-year county criminal search
    • Florida Department of Law Enforcement (FDLE) statewide search
    • National Criminal Database search
    • Federal Criminal search
    • National Sex Offender search
    • International Criminal History Background Check
      • Only performed if the candidate has lived outside the United States for six months or more within the past seven years. These checks are through FSU's vendor, Accurate Background Inc. Additional fees may apply.
  • Level 2 Criminal History Background Checks (with fingerprinting) includes the Standard Background Check Package detailed above and the following:
    • FBI nationwide fingerprint-based check
    • Notification of warrants or domestic violence injunctions
    • There are three types of Level II background checks:
      • Candidates for employment
      • Volunteers (non-summer camp) - non-paid volunteers.
      • Summer Camp Candidates & Volunteers being considered for a role in a University-sponsored summer camp. (See the Summer Camp Background Check page for more information.)