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Office of Human Resources

Employment & Recruitment Services


Employment of Relatives

For New Hires

  1. When a top candidate is identified, ask the candidate whether they have any relatives employed at FSU (usually the best time to do this is during conversations regarding next steps - verification of licenses, background check, etc.)
    • If no relatives are employed, no further action is needed.
    • If relatives are employed, proceed to Step 2.
  2. Department provides candidate with Employment of Relatives (Nepotism) Policy form
    • Candidate completes either Section 1 or Section 2 of the form and returns it to the department.
  3. Department reviews any relatives reported on the form for direct or indirect reporting relationships.
    • If the department identifies no supervisory relationships or other Nepotism Policy concerns, the supervisor checks the appropriate box in Section 3 and signs.
    • If the department identifies any supervisory relationships or other Nepotism Policy concerns, they complete Section 3 and forward the form to the Office of Human Resources through their assigned ERS Recruiter, to request an exception.
    • Recruiter obtains required endorsements and approvals or denials. The ERS Recruiter will notify the department of the outcome.
  4. The candidate will be asked a question about relatives when they complete the new employee wizards.
    • If candidate responds "yes" to having relatives employed at FSU, the Department Representative will receive a prompt in the department representative portal to upload the signed (and approved, if required) Employment of Relatives (Nepotism) Policy Form.

For Internal Movement & Supervisory Changes

  • Policy conflicts which result from Internal Movement (promotions, demotions, laterals, reclassifications) must be identified by the department and impacted employee. An exception request form must be completed and approved prior to the internal movement occurring.
  • Policy conflicts which result from a proposed supervisory change must be identified by the department and impacted employee. An exception request form must be completed and approved prior to implementation of the change in supervisory structure.