To be eligible for the Sick Leave Pool, you must:
An eligible employee may apply under one of the following circumstances:
If approved, new members must donate 8 hours of their earned sick leave to the pool.
Submit the Sick Leave Pool Membership Application found on the Human Resources website during one of the appropriate application periods. You may also contact the Sick Leave Pool Administrator by calling (850) 644-7936. Applications should be sent to Human Resources via email at HR-AttendanceLeave@fsu.edu, fax to (850) 645-9510, or campus mail using Mail Code 2410.
The Sick Leave Pool Policy (OP-C-7-E2) indicates that hours shall only be used for the employee's catastrophic/serious personal illness, accident, or combination of conditions which has a major impact on life-functions. The committee makes the determination on whether an employee's request meets the criteria for using sick leave pool hours.
Family and Medical Leave (FMLA) and Sick Leave Pool are distinct types of leave. FMLA is for serious conditions, while Sick Leave Pool is for catastrophic conditions. An award of FMLA does not guarantee that pool hours will be approved. Employees can evaluate their short & long term disability insurance options upon hire or during an eligible enrollment period.
The following situations are generally considered ineligible unless it was necessitated by a catastrophic event or accident:
The use of pool hours intermittently will only be approved if the cause for absence is due to a catastrophic/serious personal illness, accident, or injury. The committee may require additional documentation outlining work limitations, prognosis, and/or treatment plans to reacclimatize the employee back to full time work.
The committee may also look at date of hire and previous sick leave usage and make a determination based on the diagnosis of whether the absence should be covered by an employee's biweekly leave accruals.
Policy indicates that applications should generally be received by the pool administrator two (2) weeks prior to the need for pool hours. If the suggested deadline cannot be met due to unforeseen circumstances, then hours may be granted back to the first day of the current pay period for which the request was received. The committee generally does not approve the use of pool hours prior to the current pay period for which the request was received.