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Office of Human Resources

Employee & Recruitment Services


X. NEW EMPLOYEES

NEW APPOINTMENT REQUIREMENTS

  • All new appointments require the completion of Criminal History Background Check Questionnaire in order to determine if a Criminal History Background Check is required and the appropriate level.
    • Appointments via OMNI-HR Job Offer – The Questionnaire is integrated in the OMNI-HR hiring process.
    • Volunteer/Courtesy/FWS Appointments and Internal Movement via ePAF – Questionnaire is required via Background Check Forms Portal.
  • If the completed Questionnaire indicates a Background Check is required, initiation of the check will be started within Smart Onboarding once required information is obtained from the candidate.

TIMING

  • If a Background Check is required, favorable results and approval must be received from the Office of Human Resources before the start of employment for all appointments (AEX, Faculty, A&P, USPS, OPS, and Graduate Assistants).
    • Employment may be offered provided that the following contingent language is included in the offer letter:

      "Your job offer is contingent upon your successful completion of the University's onboarding process before your start date, which may include a criminal history background check as well as compliance with State and University requirements."

  • Unless pre-approved by the Chief Human Resources Officer, Human Resources will not conduct a Criminal History Background Check more than 120 days (4 months) before an employee's effective date.

Criminal History Background Checks are required for new employees and volunteers as outlined below:

Appointment Type

Is a Criminal History Background Check Required?

New Hire Salaried Faculty, A&P, or USPS

Yes

New Hire OPS & Graduate Assistants

If the duties of the position warrant it - reference the Pre-Employment Checks Section II.B.1.b of Criminal History Background Check Policy 4-OP-C-7-B11

New Volunteer

If the duties of the position warrant it - reference the Pre-Employment Checks Section II.B.1.b of Criminal History Background Check Policy 4-OP-C-7-B11