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Office of Human Resources

Employee & Recruitment Services


IV. BACKGROUND CHECK REQUEST FORM


Purpose:

The Request Form places an order for a background check on a specific candidate. Specific information is required to start the proper check, such as the candidate's residency history, current location, and personal information.

Required For:

The Request Form is required to initiate a background check for unadvertised hires not utilizing the Smart Onboarding hiring process.

Process:

Once the hiring department has selected the top candidate, the department should contact the candidate to inform them of the need to complete a background check. Collect the following information from the candidate:

  • First, middle, and last names
  • Date of birth
  • Current, valid email address
  • Countries (if any) that he/she has resided in for more than six months in the last seven years

Completing the Request Form:

The Request Form is completed in the Criminal History Background Check Forms Portal.

Upon completion, the Request Form is automatically emailed to the Department Representative, Budget Manager, and HR (who will initiate the check).

Smart Onboarding:

Hires completed using the Smart Onboarding process do not require Request Forms. All information required to initiate a background check is collected within the Job Offer and from the candidate from within the Smart Onboarding process. Human Resources will review the collected information, the completed Questionnaire from the Job Opening or Job Offer, any applicable employment history, and the appointment action taking place to determine if a background check is required and to initiate the check if required.