2025 Summer Mass Appointments
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Large volumes of Graduate Assistant Reappointments must be completed each semester. The Graduate Assistant Mass Appointments process aids by allowing you to reappoint more than one employee at a time.
Summer 2025 Graduate Assistant Mass Appointments
Summer 2025 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline.
GA Mass Reappointments are entered by Department Representatives in OMNI HR and made available to Department Managers for approval. As a reminder, effective September 27, 2024, the minimum hourly rate is $23.97. Please ensure your period amount calculation meets or exceeds this hourly rate.
We’ve included a new feature for Department Managers to edit graduate reappointments selected by Department Representatives during the approval window.
Timeline
Before March 31
Gather from your Academic Coordinator reappointment dates and funding.
- Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the Summer Semester:
- Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs@fsu.edu.
- If a graduate assistant has an expired work authorization when Graduate Mass opens, the graduate assistant will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee.
- Review new RAMP guidance from the Research Integrity, Security, and Ethics website.
- Gather RAMP Export Control numbers, review RAMP for “Dates in Position,” and submit the RAMP Request for Amendment for all applicable employees. Please allow ample time for RISE to process RAMP amendments if necessary.
Monday, March 31 – Thursday, April 10
Graduate Mass Appointments opens to Department Representatives (Originator) for entry.
Friday, April 11 – Wednesday, April 16
Open for Manager approval and edits for all graduate reappointments.
Thursday, April 17 – Wednesday, April 23
Open for RISE review and vetting.
Friday, April 25
Graduate Mass Appointments available in OMNI HR.
Please reference the Graduate Assistant Mass Appointment Schedule and job aid for Graduate Assistant Mass Appointments.
Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado@fsu.edu, Amy Walker at (850) 644-4477, azwalker@fsu.edu or hrcourtesydocs@fsu.edu.
