2026 Spring Mass Appointments

Message to department representatives

This message has been approved by Shelley Lopez, Director, Communications/Training & Organizational Development, for distribution to all Department Representatives.

Large volumes of Graduate Assistant Reappointments must be completed each semester. The Mass Appointments process aids by allowing you to reappoint more than one employee at a time. Reference your BI HR Active Employees Report before mass opens to see who needs to be reappointed or changed. 

Spring 2026 Graduate Assistant Mass Appointments 

Spring 2026 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline. Where practicable, graduate assistants appointed in the Fall 2025 and Spring 2026 semesters should not have a break in funding.

GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. As a reminder, effective September 27, 2024, the minimum hourly rate is $23.97. Please ensure your period amount calculation meets or exceeds this hourly rate.  

Timeline

Before October 13

Gather from your Academic Coordinator reappointment dates and funding. 

  • Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the Spring Semester,
    • Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs@fsu.edu. 
    • If a Graduate Assistant has an expired work authorization when Graduate Mass opens, the Graduate Assistant will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee. 
  • Review new RAMP guidance from the Research Integrity, Security, and Ethics website.
    • Gather RAMP Export Control numbers, review RAMP for “Dates in Position,” and submit RAMP Request for Amendment for all applicable employees. Please allow ample time for RISE to process RAMP amendments if necessary. 

Monday, October 13 – Wednesday, October 29 

Graduate Mass Appointments opens to Department Representatives (Originator) for entry. 

Thursday, October 30 – Tuesday, November 4      

Open for Manager approval and edits for all Graduate reappointments. 

Wednesday, November 5 – Thursday, November 13

Open for RISE review and vetting. 

Monday, November 17 

Graduate Mass Appointments available in OMNI HR.

Please reference the Graduate Assistant Mass Appointment Schedule and the Graduate Assistant Mass Appointment Job Aid. 

Questions? Please contact Amelia Colorado at (850) 644-6846 or hrcourtesydocs@fsu.edu. 

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