2026 Summer Mass Appointments

Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process aids by reappointing more than one employee at a time.

Summer 2026 Graduate Assistant Mass Appointments 

Summer 2026 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline.

GA Mass Reappointments are entered by Department Representatives in OMNI HR and made available to Department Managers for approval. As a reminder, effective October 23, 2025, the minimum hourly rate is $24.45. Please ensure the period amount calculation meets or exceeds this hourly rate. 

A new feature allows Department Managers to edit Graduate reappointments selected by Department Representatives during the approval window.

Timeline

Before March 25

Gather reappointment dates and funding information from the Academic Coordinator. 

• Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the Summer Semester:
  • Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs@fsu.edu. 
  • If a Graduate Assistant has an expired work authorization when Graduate Mass opens, the Graduate Assistant will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee. 
• Review new RAMP guidance from the Research Integrity, Security, and Ethics website.
  • Gather RAMP Export Control numbers, review RAMP for “Dates in Position,” and submit RAMP Request for Amendment for all applicable employees.
  • Be proactive with the next 6 weeks to allow RISE time to review/approve all new requests/amendments.

Wednesday, March 25 – Wednesday, April 8 

Graduate Mass Appointments opens to Department Representatives (Originator) for entry. 

Thursday, April 9 – Wednesday, April 15      

Open for Manager approval and edits for all Graduate reappointments. 

Thursday, April 16 – Wednesday, April 22    

Open for RISE review and vetting. 

Friday, April 24 

Graduate Mass Appointments available in OMNI HR.

Please reference the Graduate Assistant Mass Appointment Schedule and job aid for Graduate Assistant Mass Appointments. 

Summer 2026 Faculty Mass Appointments           

With the exceptions noted below, the OMNI HR online Mass Appointments process will produce summer salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried summer appointments should be entered into the OMNI HR “FAC Enter Mass Appointments” screen by staff in each College or Division.   

Faculty on Leave 

Faculty members who are currently on paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the summer.  

Visa Tab 

Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information was not updated prior to Faculty Mass, you will not be able to appoint the faculty via Mass Appointment. Instead, update the I-9 and attach the work authorization documents via an ePAF to Human Resources to complete the summer appointment. 

Timeline

Before February 25

Gather reappointment dates and funding information from the Academic Coordinator. 

• Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the Summer Semester:
  • Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs@fsu.edu.
  • If a Faculty Member has an expired work authorization when Faculty Mass opens, the Faculty Member will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee. 
• Review new RAMP guidance from the Research Integrity, Security, and Ethics website.
  • Gather RAMP Export Control numbers, review RAMP for “Dates in Position,” and submit RAMP Request for Amendment for all applicable employees.
  • Please allow ample time for RISE to process RAMP amendments if necessary.

Wednesday, February 25 – Thursday, March 12     

Faculty Mass Reappointments open to College/Division Representatives (Originator) for entry. 

Friday, March 13 – Wednesday, March 18 

Faculty Mass Reappointments open to RISE for review and vetting.

Friday, March 20 

Faculty Mass Reappointments are available in OMNI HR. 

Please reference the Faculty Mass Appointment Schedule and job aid for Faculty Mass Appointments. 

Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado@fsu.edu, or hrcourtesydocs@fsu.edu.