Employee Role Certification Process – 2024 Update

Message to department representatives

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.

Information Technology Services will soon kick off the quarterly process for certifying employee security access roles. To ensure continued compliance with institutional policy and industry best practices, an update has been applied to remove unnecessary user access to personally identifiable student information.

If a supervisor does not certify an employee’s assigned roles, security access will be removed. This process especially impacts employees with access to student Social Security numbers and may interrupt business operations if not properly addressed.

Please be aware of this change and help inform supervisors in your college or department of the upcoming review and the importance of completing the review so employees retain their necessary security roles. 

Supervisors will receive automatic reminders via email and push notifications within myFSU HR. The updated employee role certification system provides a one-month window for role certification every quarter, and three reminders will be sent before security access is removed. 

For step-by-step instructions on how to review roles, visit myFSU Service Center


Questions?  Please contact the ITS Service Desk at (850)644-4357 or help.fsu.edu

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