Excess Annual Leave Rollover & Retention


This message has been approved by Renisha Gibbs, Associate Vice President for Human Resources and Finance & Administration Chief of Staff, for distribution to all Deans, Directors, and Department Heads.

Due to the COVID-19 pandemic’s impact on personal activities/travel and employees’ ability to utilize annual leave this calendar year, the University will increase the maximum year-end limits for calendar year 2020. Hours in excess of the 2020 maximum year-end annual leave balances as of December 24, 2020, will be converted to sick leave. Employees will not be eligible to retain annual leave beyond the 2020 maximum year-end limits.


2020 Maximum Year-End Annual Leave Balances:

Employee Type

Maximum Year-End Annual Leave Balance





Faculty (12-month)


Executive Service



Employees who do not want to retain the 80 hours of annual leave and would like to have all hours, including the 80 hours above the normal maximum year-end balance for their classification, converted to sick leave will need to complete the Request to Roll Over Excess Annual Leave Hours to Sick form. The completed form must be received in Human Resources no later than December 14, 2020, to be eligible for review and processing.

The increase to the 2020 maximum year-end annual leave balances will NOT impact the lifetime maximum leave payout limits outlined in policy. All leave payouts will be in accordance with normal maximum payout amounts.


How to Determine if Employees Have Excess Annual Leave Balances:

Departments can use this OMNI query to identify employees who have excess annual leave balances.

Query by Department (require DEPTID to run)



Shows employees in the department: annual leave balances, amount of annual leave they can carry over (based on the limit for their employee type), and each employee’s individual rollover amount (for all employees who are over the 2020 maximum year-end limit).


Questions? Contact Sue Andres at sandres@fsu.edu or (850) 644-5052.

Article Date