Excess Annual Leave Rollover & Retention

Deans, Directors, Department Heads

This message has been approved by Renisha Gibbs, Associate Vice President for Human Resources and Finance & Administration Chief of Staff, for distribution to all Deans, Directors, and Department Heads.

At the end of each calendar year, employees’ annual (vacation) leave balances in excess of the maximum year-end balance are converted into sick leave on an hour-for-hour basis. As outlined in policy, the University can approve the retention of excess annual leave, and the University will increase the maximum year-end limits for the calendar year 2022.

Staff and Faculty will automatically retain up to 80 hours of annual leave beyond the normal maximum for their classification for them to use those hours in the calendar year 2023. 

2022 Maximum Year-End Annual Leave Balances:

Employee Type

Maximum Year-End Annual Leave Balance





Faculty (12-month)


Executive Service



Hours in excess of the 2022 maximum year-end annual leave balances as of December 22, 2022, will be converted to sick leave. Employees will not be eligible to retain annual leave beyond the 2022 maximum year-end limits. Employees who do not want to retain the 80 hours of annual leave will be provided the option to be excluded and will have hours above the normal maximum year-end balance for their classification converted to sick leave. Additional information on how employees may opt out of the automatic retention process will be released later this fall.

The increase to the 2022 maximum year-end annual leave balances will NOT impact the lifetime maximum leave payout limits outlined in policy. All leave payouts will be in accordance will normal maximum payout amounts.

We appreciate everyone’s continued contribution and thank you for all you do.

Questions? Contact Sue Andres at sandres@fsu.edu (850) 644-5052.

Article Date