2025 Fall Mass Appointments

Message to department representatives

This message has been approved by Shelley Lopez, Director, Communications/Training & Organizational Development, for distribution to all Department Representatives.

Large volumes of Graduate Assistant and Faculty reappointments must be completed each semester. The Mass Appointments process allows you to reappoint more than one employee at a time.

Fall 2025 Graduate Assistant Mass Appointments 

Fall 2025 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline.

GA Mass Reappointments are entered by Department Representatives in OMNI HR and made available to Department Managers for approval. As a reminder, effective September 27, 2024, the minimum hourly rate is $23.97. Please ensure your period amount calculation meets or exceeds this hourly rate. 

We’ve included a new feature for Department Managers to edit Graduate reappointments selected by Department Representatives during the approval window.

Timeline

Before July 1

Gather from your Academic Coordinator reappointment dates and funding. 

  • Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the Fall semester:
    • Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs@fsu.edu. 
    • If a Graduate Assistant has an expired work authorization when Graduate Mass opens, the Graduate Assistant will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee. 
  • Review RAMP guidance from the Research Integrity, Security, and Ethics website.
    • Gather RAMP Export Control numbers and notate them for the comment section of Mass, review RAMP for “Dates in Position,” and submit RAMP Request for Amendment for all applicable employees. Please allow ample time for RISE to process RAMP amendments if necessary. 

Tuesday, July 1 – Tuesday, July 15 

Graduate Mass Appointments opens to Department Representatives (Originator) for entry. 

Wednesday, July 16 – Monday, July 21     

Open for Manager approval and edits for all Graduate reappointments. 

Tuesday, July 22 – Monday, July 28    

Open for RISE review and vetting. 

Wednesday, July 30

Graduate Mass Appointments available in OMNI HR

Please reference the Graduate Assistant Mass Appointment Schedule and the Graduate Assistant Mass Appointments job aid. 

 

Fall 2025 Faculty Mass Appointments     

With the exceptions noted below, the OMNI HR online Mass Appointments process will produce Fall salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments.  Most salaried fall appointments should be entered into the OMNI HR “FAC Enter Mass Appointments” screen by staff in each College or Division.   

Faculty on Leave 

Faculty members currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the fall.  

Visa Tab 

Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information was not updated prior to Faculty Mass, you will not be able to appoint the faculty via Mass Appointment. Instead, update the I-9 and attach the work authorization documents via an ePAF to Human Resources to complete the Fall appointment. 

Timeline

Before June 23

Gather from your Academic Coordinator reappointment dates and funding. 

  • Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the Fall Semester:
    • Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs@fsu.edu.
    • If a Faculty Member has an expired work authorization when Faculty Mass opens, the Faculty Member will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee. 

Review RAMP guidance from the Research Integrity, Security, and Ethics website.

  • Gather RAMP Export Control numbers and notate them for the comment section of Mass, review RAMP for “Dates in Position,” and submit RAMP Request for Amendment for all applicable employees. Please allow ample time for RISE to process RAMP amendments if necessary.

Monday, June 23 – Tuesday, July 08     

Faculty Mass Reappointments open to College/Division Representatives (Originator) for entry. 

Wednesday, July 09 – Thursday, July 10

Faculty Mass Reappointments open to RISE for review and vetting.

Monday, July 14

Faculty Mass Reappointments are available in OMNI HR. 

Please reference the Faculty Mass Appointment Schedule and the Faculty Mass Appointments job aid.

Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado@fsu.edu, or hr-courtesydocs@fsu.edu. 

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