OPS Appointments

Other Personal Services (OPS) pay plan is at-will temporary employment. Employees may be separated from employment at any time. Notice or reason for termination is not required. Layoff rights do not apply.
OPS/Temporary employees must be hired at least at the federal wage and hourly minimum for the job code.
Eligible OPS/Temporary employees are covered under the Federal Family and Medical Leave Act, Americans with Disabilities Act and the Workers Compensation Law. (OP-C-7-E2, FMLA; OP-C-7-J6, ADA; Environmental Health and Safety Operating Procedures)
OPS/Temporary employees are subject to the nondiscrimination and sexual harassment policies and procedures.
OPS/Temporary employees are not covered under the Florida Retirement System. Some OPS/Temporary employees (based on hours worked) may be eligible for the staff/faculty insurance group plans.
OPS/Temporary employees are also eligible for:
- Enrollment in the State Deferred Compensation Annuity Program (457) and the 403(b) Tax Sheltered Annuity program.
- Mandatory enrollment in the FICA Alternative Plan (401(a)).

Departments should hire all OPS/Temporary employees through eRecruit.

OPS Job Codes - Hourly Non-Exempt

"A" = Student "T" = Non-student	Job Description	Minimum Pay	Frequency
001	Health Profession Aide: Assists medical staff Monitors the health of the patients/study participants	$13.00/hour	Hourly
002	Tutorial Assistant: Assists students in understanding and processing course materials and/or concepts Has direct contact with students, and will do no grading	$13.00/hour	Hourly
003	Teaching, Classroom/Lab Assistant: Leads recitation, discussion, colloquium classes, lab classes, demonstrations, and/or experiments, under the direct supervision of faculty/staff Assigned an instructor role, will have direct contact with students	$13.00/hour	Hourly
004	Research Assistant (non-laboratory): Performs or assists with research outside of a laboratory setting	$13.00/hour	Hourly
005	Laboratory Assistant: Assists in setting up or cleaning lab Performs lab research assignments	$13.00/hour	Hourly
006	Library & Museum Assistant: Greets and assists patrons Assists with administrative work- copying paperwork, answering the telephone, shelving books, helping with check out of books and materials, etc.	$13.00/hour	Hourly
007	Athletic & Recreation Assistant: Assists with student athlete planning and events Facilitates recreational activities on campus	$13.00/hour	Hourly
008	Technicians: Operates technical equipment, and completes maintenance/duties related to lab, computer, camera, machinery, or other specialized equipment	$13.00/hour	Hourly
009	Information Assistant & Writer Assists in gathering information, for publications, internal documents, or communications and develops written materials	$13.00/hour	Hourly
010	Arts, Crafts & Related: Creative performances Assists with administration or backstage duties for performances Assists with classroom instruction or art shop duties	$13.00/hour	Hourly
011	Business Office Assistant & Related: Assists with clerical work- reviewing documents, copying, printing, running errands, etc. Greets visitors and answers phone lines	$13.00/hour	Hourly
012	Protection & Security Aides: Monitors assigned areas of campus Assists with front desk related duties within assigned building	$13.00/hour	Hourly
013	Building/Grounds Assistants & Related: General cleaning and maintenance duties	$13.00/hour	Hourly
A014	Student Government: Student leadership position Assists by developing plans, or working with initiatives to support and improve the campus community	$13.00/hour	Hourly
015	Cooks/Hospitality Assistants: Performs variety of food service, entertainment, or hospitality related duties	$13.00/hour	Hourly
017	Camp Counselor/Assistant: Supervises and coordinates camp attendees during camps Plans events, and assists with schedules during camps	$13.00/hour	Hourly
019	Intern: InternFSU or other internship that meets the criteria outlined on the Career Center’s FSU On-Campus Internship Procedures	$13.00/hour	Hourly
A101	Undergraduate Grading Assistant: Assists instructors in grading based on completion or objective questions Helps in administering exams and lab assignments and has direct contact with the faculty teaching the course	$13.00/hour	Hourly

OPS Job Codes - Exempt

Requires the department to submit an OPS Exempt Request form which must be approved by Employee Data Management. DocuSign is the preferred method for completing the form. (See example under job codes below)

"A" = Student "T" = Non-student	Job Description	Minimum Pay	Frequency
"A" = Student; "T" = Nonstudent
020	Professional Research Assistant: Executes advanced level research projects in their field Has advanced knowledge of their assigned subject matter	$844/week	26.1
021	Administrative: Performs office or non-manual work that is directly related to the management or general business operations of the employer or the employer's customers Exercises discretion and independent judgment with respect to matters of significance	$844/week	26.1
022	Instructional/Lab Section Assistant: Leads recitation, discussion, colloquium classes, lab classes, demonstrations, and/or experiments, under the direct supervision of faculty/staff Assigned an instructor role, and will have direct contact with students	$13.00/hour	26.1
023	Artistic/Creative: Performs work requiring invention, imagination, originality or talent in a recognized field of artistic or creative endeavor	$844/week	26.1
A024	Undergraduate Research Assistant (related to student’s degree): Assists with research assignments pertaining to the student’s undergraduate degree program	Student Relationship - $13.00/hour	26.1
026	Clinical Professional: College of Medicine clinical residency program Medical Professional working in clinical setting within College of Medicine	Medical Exemption – $13.00/hour	26.1
027	Camp Teacher/Coordinator: Teacher is primarily responsible for camp instruction and facilitating learning Coordinator oversees and manages camp activities or supervises counselors/teachers	Teaching Exemption – $13.00/hour; Coordinator - $844/week	26.1
T028	Psychology Intern: Student internship program for doctoral students within psychology and related fields	Student Relationship - $13.00/hour	26.1
A030	Resident Assistant (University Housing) *Requires copy of Housing Reasonable Agreement	Student Relationship/RA Exemption – $13.00/hour	26.1

OPS Exempt Request Form OPS Exempt Request Form – Multiple Employees

DocuSign Instructions:

Department Representatives should utilize the 'Signing Order' function via DocuSign to complete the following process.

Create DocuSign envelope, upload OPS Exempt form(s) and add signing recipients in sequential order:

(1) Supervisor, (2) Dean/Director/Department Head or VP, (3) Central HR Approver: Anna Capenos
Select 'Next' to identify 'Standard Signing Fields' that need approver action. Send the envelope.
Once all approvers have signed, the Department Representative will receive an email with the completed form.

✔ If hiring a group of OPS Exempt appointments that have the same Supervisor, Job Code, Department, Job Duties, Salary, and Hours per week, utilize the OPS Exempt Request Form - Multiple Employees.

OPS Graduate Assistant Job Codes

Graduate Assistant Appointments

Job Code	Job Description	Minimum Pay	Frequency
M9182	Graduate Research Assistant – Stipend Degree seeking graduate student Performs research activities or assignments that are related to the student's academic program The appointee must be fully admitted to and meet the requirements of the graduate school, be fully admitted to a graduate degree program, and be under the supervision of a graduate faculty member EXAMPLE: A science student conducting research in a lab or a library.	$23.97/hour	26.1
M9183	Graduate Teaching Associate – Stipend Degree seeking graduate student Master’s degree in the teaching discipline, or at least 18 graduate semester hours in the teaching discipline and assists in the teaching function of a graduate course or co-listed course, but is not the Instructor of Record The appointee must be fully admitted to and meet the requirements of the graduate school, be fully admitted to a graduate degree program, and be under the supervision of a graduate faculty member EXAMPLE: For graduate-level or co-listed courses- tutor, recitation leader, laboratory supervisor, assistant to faculty instructor, etc.	$23.97/hour	26.1
M9184	Graduate Teaching Assistant – Stipend Degree seeking graduate student Assists in the instructional process and has direct contact with a student or a group of students The graduate assistant may be directly involved in a tutorial or group instructional environment and may grade papers and analyze work products as part of their overall assignment The appointee must be fully admitted to and meet the requirements of the graduate school, be fully admitted to a graduate degree program, and be under the supervision of a graduate faculty member EXAMPLE: A graduate student having full instructional responsibilities for a credit class.	$23.97/hour	26.1
W9185	Graduate Assistant in Teaching – Stipend Degree seeking graduate student Assists in the instructional process Has direct contact with a student or a group of students May be directly involved in a tutorial or group instructional environment and may grade papers and analyze work products as part of their overall assignment. The appointee must be fully admitted to and meet the requirements of the Graduate School, be fully admitted to a graduate degree program, and be under the supervision of a graduate faculty member EXAMPLE: Recitation leader, lab supervisor, assistant to faculty instructor, etc.	$23.97/hour	26.1
Z9185	Graduate Assistant in Professional – Stipend Degree seeking graduate student Assists in a degree related professional or academic function under the supervision of a graduate faculty member, or Performs degree related professional or administrative services that supports research or instructional activities The appointee must be fully admitted to and meet the requirements of the graduate school, be fully admitted to a graduate degree program, and be under the supervision of a graduate faculty member EXAMPLE: A counseling major assisting in a psychology clinic or in a residence hall. This category does not include clerical assistance nor non-degree related employment.	$23.97/hour	26.1

Graduate Assistants Modifiers and Class Codes

Postdoctoral Job Codes

Postdoctoral Scholar Appointments

Job Code	Job Description	Minimum Pay	Frequency
M9189	Postdoctoral Scholar – Full Time The appointee was awarded a Ph.D. or equivalent doctorate (e.g., Sc.D., M.D.) in an appropriate field within 5 years prior to appointment The appointment is a temporary traineeship; with a maximum tenure of 4 years. Under special circumstances as approved in advance by the provost, postdoc appointments may be renewed for an additional year for a maximum of five years total. At the end of the training period, it is expected that the postdoc will move into a staff or faculty position either at FSU or elsewhere The appointment is viewed as preparatory for the trainee’s career The appointment involves substantial full-time mentored training in a field relevant to the trainee’s career path, including research, scholarship, or teaching The appointee works under the mentorship of a faculty member The appointee has the freedom, and is expected, to publish research or scholarship results during the period of the appointment All appointments will be classified as a postdoc under the employee class in OMNI 30 hours (.75 FTE) or more, per week Exempt appointment Offer Letter, CV, and Proof of Education are maintained at the department level	$913/week	26.1
M9189P	Part Time Postdoctoral Scholar Duties and qualifications similar to Full Time Postdoctoral Scholar appointment above Less than 30 hours (.75 FTE), per week Non-exempt if compensation is under $684 per week	$22.825/hour	26.1

OPS Postdoctoral Scholar Appointments

"T" vs. "A" Job Codes

Appointing an OPS employee with the correct job code is crucial to the employee being taxed appropriately.

Prior to choosing a job code beginning with "A" or "T" you MUST CHECK the STUDENT ENROLLMENT FILE
For all Non-U.S. citizens, the FICA tax is dependent on the employee’s residency status
Academic Breaks - The half-time enrollment requirement and the full-time work restriction will not be enforced during academic breaks of five weeks or less

Job Code "A" An employee is Exempt from FICA taxes and job code "A" should be used when the following criteria are met:
	Employee is enrolled for at least six hours for the current fall or spring term.
OR	Employee is enrolled for at least 3 hours in the summer terms B or C.
OR	Employee is enrolled for all other summer terms or a combination of terms and is enrolled for at least 6 hours.
AND	Employee is working 29 hours or less per week.

Job Code "T" An employee is subject to taxation and will be enrolled in BENCOR when the following criteria are met:
	Employee is enrolled for at least six hours for the current fall or spring term and working 30 hours or more.
OR	Employee is enrolled at FSU during the fall or spring term but is taking less than six credit hours.
OR	Employee is enrolled at Tallahassee Community College, FAMU, or other educational institution. Employee is not enrolled at FSU.
OR	Employee is a Non-Student.
AND	Does not have a salaried appointment OR is not a reemployed retiree.

Job Code "T" An employee is subject to FICA taxation and will NOT be enrolled in BENCOR when the following criteria are met:
	Employee is enrolled for at least six hours for the current fall or spring term and working 30 hours or more.
OR	Employee is enrolled at FSU during the fall or spring term but is taking less than six credit hours.
OR	Employee is enrolled at Tallahassee Community College, FAMU, or other educational institution. Employee is not enrolled at FSU.
OR	Employee is a Non-Student.
AND	Does have a salaried appointment OR is not a reemployed retiree.

OPS Employment Checklist

OPS Employment Checklist Form