• Landis Green

OPS Appointments

  • Other Personal Services (OPS) pay plan is at-will temporary employment. Employees may be separated from employment at any time. Notice or reason for termination is not required. Layoff rights do not apply.
  • OPS/Temporary employees must be hired at least at the federal wage and hourly minimum for the job code.
  • Eligible OPS/Temporary employees are covered under the Federal Family and Medical Leave Act, Americans with Disabilities Act and the Workers Compensation Law. (OP-C-7-E2, FMLA; OP-C-7-J6, ADA; Environmental Health and Safety Operating Procedures)
  • OPS/Temporary employees are subject to the nondiscrimination and sexual harassment policies and procedures.
  • OPS/Temporary employees are not covered under the Florida Retirement System. Some OPS/Temporary employees (based on hours worked) may be eligible for the staff/faculty insurance group plans.
  • OPS/Temporary employees are also eligible for:
    • Enrollment in the State Deferred Compensation Annuity Program (457) and the 403(b) Tax Sheltered Annuity program.
    • Mandatory enrollment in the FICA Alternative Plan (401(a)).

Departments should hire all OPS/Temporary employees through eRecruit.

OPS Job Codes

OPS Job Codes - Hourly Non-Exempt

"A" = Student  "T" = Non-student Job Description Minimum Pay Frequency
001 Health Profession Aide:
  • Assists medical staff
  • Monitors the health of the patients/study participants
$8.65/hour Hourly
002 Tutorial Assistant:
  • Assists students in understanding and processing course materials and/or concepts
  • Has direct contact with students, and will do no grading
$8.65/hour Hourly
003 Instructional/Lab Section Assistant:
  • Leads recitation, discussion, colloquium classes, lab classes, demonstrations, and/or experiments, under the direct supervision of faculty/staff.
  • Assigned an instructor role, will have direct contact with students
$8.65/hour Hourly
004 Research Assistant (non-laboratory):
  • Performs or assists with research outside of a laboratory setting
$8.65/hour Hourly
005 Laboratory Assistant:
  • Assists in setting up or cleaning lab
  • Performs lab research assignments
$8.65/hour Hourly
006 Library & Museum Assistant:
  • Greets and assists patrons
  • Assists with administrative work- copying paperwork, answering the telephone, shelving books, helping with check out of books and materials, etc.
$8.65/hour Hourly
007 Athletic & Recreation Assistant:
  • Assists with student athlete planning and events
  • Facilitates recreational activities on campus
$8.65/hour Hourly
008 Technicians:
  • Operates technical equipment, and completes maintenance/duties related to lab, computer, camera, machinery, or other specialized equipment
$8.65/hour Hourly
009 Information Assistant & Writer
  • Assists in gathering information, for publications, internal documents, or communications and develops written materials
$8.65/hour Hourly
010 Arts, Crafts & Related:
  • Creative performances
  • Assists with administration or backstage duties for performances
  • Assists with classroom instruction or art shop duties
$8.65/hour Hourly
011 Business Office Assistant & Related:
  • Assists with clerical work (i.e. reviewing documents, copying, printing, running errands, etc.)
  • Greets visitors and answers phone lines
$8.65/hour Hourly
012 Protection & Security Aides:
  • Monitors assigned areas of campus
  • Assists with front desk related duties within assigned building.
$8.65/hour Hourly
013 Building/Grounds Assistants & Related:
  • General cleaning and maintenance duties
$8.65/hour Hourly
A014 Student Government:
  • Student leadership position
  • Assists by developing plans, or working with initiatives to support and improve the campus community
$8.65/hour Hourly
015 Cooks/Hospitality Assistants:
  • Performs variety of food service, entertainment, or hospitality related duties
$8.65/hour Hourly
017 Camp Counselor/Assistant:
  • Supervises and coordinates camp attendees during camps.
  • Plans events, and assists with schedules during camps
$8.65/hour Hourly
019 Intern: $8.65/hour Hourly
A101 Undergraduate Grading Assistant:
  • Assists instructors in grading based on completion or objective questions.
  • Helps in administering exams and lab assignments and has direct contact with the faculty teaching the course.
$8.65/hour Hourly

OPS Job Codes - Exempt

Requires the department to submit an OPS Exempt Request form which must be approved by Employee Data Management. DocuSign is the preferred method for completing the form. (See example under job codes below)

"A" = Student  "T" = Non-student Job Description Minimum Pay Frequency
“A” = Student; “T” = Nonstudent
020 Professional Research Assistant:
  • Executes advanced level research projects in their field
  • Has advanced knowledge of their assigned subject matter
$684/week 26.1
021 Administrative:
  • Performs office or non-manual work that is directly related to the management or general business operations of the employer or the employer's customers
  • Exercises discretion and independent judgment with respect to matters of significance
$684/week 26.1
022 Instructional/Lab Section Assistant:
  • Leads recitation, discussion, colloquium classes, lab classes, demonstrations, and/or experiments, under the direct supervision of faculty/staff.
  • Assigned an instructor role, and will have direct contact with students
Teaching Exemption – $8.65/hour 26.1
023 Artistic/Creative:
  • Performs work requiring invention, imagination, originality or talent in a recognized field of artistic or creative endeavor
$684/week 26.1
A024 Undergraduate Research Assistant (related to student’s degree):
  • Assists with research assignments pertaining to the student’s undergraduate degree program
Student Relationship - $8.65/hour 26.1
026 Clinical Professional:
  • College of Medicine clinical residency program
  • Medical Professional working in clinical setting within College of Medicine.
Medical Exemption – $8.65/hour 26.1
027 Camp Teacher/Coordinator:
  • Teacher is primarily responsible for camp instruction and facilitating learning
  • Coordinator oversees and manages camp activities or supervises counselors/teachers
Teaching Exemption – $8.65/hour; Coordinator - $684/week 26.1
T028 Psychology Intern:
  • Student internship program for doctoral students within psychology and related fields
Student Relationship - $8.65/hour 26.1
A030 Resident Assistant (University Housing) *Requires copy of Housing Reasonable Agreement Student Relationship/RA Exemption – $8.65/hour 26.1

OPS Exempt Request Form

DocuSign Instructions:
Department Representatives should utilize the 'Signing Order' function via DocuSign to complete the following process. 

  1. Create DocuSign envelope, upload OPS Exempt form(s) and add signing recipients in sequential order:
    (1) Supervisor, (2) Dean/Director/Department Head or VP, (3) Central HR Approver: Anna Capenos
  2. Select 'Next' to identify 'Standard Signing Fields' that need approver action. Send the envelope.
  3. Once all approvers have signed, the Department Representative will receive an email with the completed form.
    ✔ If hiring multiple employees, all forms should be uploaded and sent within the same envelope.

Job Code Approval

OPS Graduate Assistant Job Codes

Graduate Assistant Appointments

Job Code Job Description Minimum Pay Frequency
M9182 Graduate Research Assistant
  • Degree seeking graduate student
  • Performs research activities or assignments that are related to the student's academic program.

EXAMPLE: A science student conducting research in a lab or a library.

$20/hour 26.1
M9184 Graduate Teaching Assistant
  • Degree seeking graduate student
  • Assists in the instructional process and has direct contact with a student or a group of students.
  • The graduate assistant may be directly involved in a tutorial or group instructional environment and may grade papers and analyze work products as part of their overall assignment.

EXAMPLE: A graduate student having full instructional responsibilities for a credit class.

$20/hour 26.1
W9185 Graduate Assistant in Teaching
  • Degree seeking graduate student
  • Assists in the instructional process
  • Has direct contact with a student or a group of students.
  • May be directly involved in a tutorial or group instructional environment and may grade papers and analyze work products as part of their overall assignment. The appointee must be fully admitted to and meet the requirements of the Graduate School, be fully admitted to a graduate degree program, and be under the supervision of a graduate faculty member.

EXAMPLE: Recitation leaders, lab supervisors assistant to faculty instructor.

$20/hour 26.1
Z9185 Graduate Assistant in Professional
  • Degree seeking graduate student
  • Assists in a degree related professional or academic function under the supervision of a graduate faculty member, or
  • Performs degree related professional or administrative services that supports research or instructional activities.

EXAMPLE: A counseling major assisting in a psychology clinic or in a residence hall. This category does not include clerical assistance nor non-degree related employment.

$20/hour 26.1

Graduate Assistants Modifiers and Class Codes

Postdoctoral Job Codes

Postdoctoral Scholar Appointments

Job Code Job Description Minimum Pay Frequency
M9189 Postdoctoral Scholar – Full Time
  • The appointee was awarded a Ph.D. or equivalent doctorate (e.g., Sc.D., M.D.) in an appropriate field within 5 years prior to appointment.
  • The appointment is a temporary traineeship; with a maximum tenure of 4 years.  Under special circumstances as approved in advance by the provost, postdoc appointments may be renewed for an additional year for a maximum of five years total. At the end of the training period, it is expected that the postdoc will move into a staff or faculty position either at FSU or elsewhere.
  • The appointment is viewed as preparatory for the trainee’s career.
  • The appointment involves substantial full-time mentored training in a field relevant to the trainee’s career path, including research, scholarship, or teaching.
  • The appointee works under the mentorship of a faculty member.
  • The appointee has the freedom, and is expected, to publish research or scholarship results during the period of the appointment.
  • All appointments will be classified as a postdoc under the employee class in OMNI.
  • 30 hours (.75 FTE) or more, per week.
  • Exempt appointment
$913/week 26.1
M9189P Part Time Postdoctoral Scholar
  • Duties and qualifications similar to Full Time Postdoctoral Scholar appointment above.
  • Less than 30 hours (.75 FTE), per week.
  • Non-exempt if compensation is under $684 per week
$22.825/hour 26.1

OPS Postdoctoral Scholar Appointments

“T” vs. “A” Job Codes

Appointing an OPS employee with the correct job code is crucial to the employee being taxed appropriately.

  • Prior to choosing a job code beginning with “A” or “T” you MUST CHECK the STUDENT ENROLLMENT FILE.
  • For all Non-U.S. citizens, the FICA tax is dependent on the employee’s residency status.
  • Academic Breaks - The half-time enrollment requirement and the full-time work restriction will not be enforced during academic breaks of five weeks or less.

Job Code “A”

An employee is Exempt from FICA taxes and job code “A” should be used when the following criteria are met:

  Employee is enrolled for at least six hours for the current fall or spring term.
OR Employee is enrolled for at least 3 hours in the summer terms B or C.
OR Employee is enrolled for all other summer terms or a combination of terms and is enrolled for at least 6 hours.
AND Employee is working 39 hours or less per week.

Job Code “T”

An employee is subject to taxation and will be enrolled in BENCOR when the following criteria are met:

  Employee is enrolled for at least six hours for the current fall or spring term and working 40 hours or more.
OR Employee is enrolled at FSU during the fall or spring term but is taking less than six credit hours.
OR Employee is enrolled at Tallahassee Community College, FAMU, or other educational institution. Employee is not enrolled at FSU.
OR Employee is a Non-Student.
AND Does not have a salaried appointment OR is not a reemployed retiree.

Job Code “T”

An employee is subject to FICA taxation and will NOT be enrolled in BENCOR when the following criteria are met:

  Employee is enrolled for at least six hours for the current fall or spring term and working 40 hours or more.
OR Employee is enrolled at FSU during the fall or spring term but is taking less than six credit hours.
OR Employee is enrolled at Tallahassee Community College, FAMU, or other educational institution. Employee is not enrolled at FSU.
OR Employee is a Non-Student.
AND Does have a salaried appointment OR is not a reemployed retiree.
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