I-9 Information

This Website is intended to be used only by FSU Representatives

This guide is intended to provide detailed instructions and information regarding the Form I-9 Employment Authorization Document. The information provided has been compiled using online government resources provided by U.S. Customs and Immigration Services (USCIS), LawLogix, Social Security Administration (SSA), and the Department of Homeland Security (DHS).

The use of the word "employer" refers to the department that is hiring on behalf of Florida State University. Department representatives completing I-9s must comply with the laws and regulations applicable to the I-9 Form and process. The information on this site is intended to provide proper understanding of the I-9 Form and the laws which regulate the I-9 process in order to encourage due diligence in properly administering the I-9 process for your department.

Remote I-9 Process

Employees hired remotely who do not have access to an FSU Representative must follow FSU’s Electronic Remote I-9 Process for completion of their I-9. Remote hires are defined as employees who do not physically work on or in proximity to an FSU Campus. 

In this circumstance, the potential employee must seek a Remote Agent (Notary Public, College/University Representative, or Other Pre-Authorized Agent approved by FSU HR) to complete the Form I-9 electronically on behalf of FSU. 

If a Remote Agent cannot be found or there are extenuating circumstances, contact the I-9 Administrator for guidance.

For Remote Hires, the department representative should complete the  Remote Hire with Agent Request Form as soon as possible to initiate the process. 

If you have any questions or concerns please contact

Derik Lipford, HR Specialist
Employee Data Management
Office of Human Resources
Phone: (850) 644-4915
Email: dlipford@fsu.edu

Last updated: 04/08/2021