Compensation encompasses the pay structure for all employees within the University. The University maintains a Compensation Services system directed toward attracting, developing, and retaining a qualified and diverse workforce. Exercising fiscal responsibility, the University will fairly compensate each employee according to the work performed based on individual contribution, while encouraging employee development and contributions to the University.
Position Description Assistance
What is a Position Description?
- A position description articulates the Focus Statement, Responsibilities, Competencies and Qualifications required of a position to support a department within the University.
- All staff positions (USPS/A&P) within the University have position descriptions that are maintained by the Office of Human Resources.
- A position description explains the what - how - why of a position.
- Position descriptions are based on University approved job classification specifications that are used as a starting point when developing the individual position. Use this information when preparing a position description and contact an assigned Compensation Services Analyst for guidance during this process.
- Note: Position descriptions are to be reviewed at least every three years to ensure the documented Focus Statement, Responsibilities and/or Competencies reflect those currently assigned to the position.
Who Do Position Descriptions Help?
- Job Applicants applying for jobs
- Employees understanding what is expected of them
- Supervisors completing performance evaluations
- Human Resources Resources setting accurate classification and competitive pay and determining the proper Fair Labor Standard Act (FLSA) status
Helpful Hints for Writing a Position Description
- Focus on the job duties of the position rather than the employee performing the work
- Write in complete sentences
- Write in an accurate, concise, and consistent format
- Use straightforward language and terms that would be familiar to an outside audience
- Use action verbs and write in the present tense
Position Description Do's
- Establish the primary functions of the job
- Describe the essential duties
- Group closely related responsibilities
- Explain the methods that will be used
- Explain the consequence of actions or errors
- Indicate the extent of supervision exercised and received
- Provide sufficient information to clearly distinguish the positionâ€™s functional level within the organization
Position Description Don'ts
- Do not copy the position's class specification
- Do not use ambiguous terms (handle, assist, research) without an explanation and details to follow
- Do not lump unrelated responsibilities together and assign large percentages of time
- Do not use abbreviations or technical terms without an explanation
- Do not describe personality characteristics necessary for the incumbent
Due to the broad range of jobs within the classification system and the generic nature of the classification titles, a department may designate a working title for a position. A working title is a descriptive and informative designation that reflects the nature of the work being performed in a designated position or similar positions. Working titles should be distinct enough to differentiate the work being performed in a position and, at the same time, consistent with similar positions performing the same work in other areas on campus.
- Brief and communicates an immediate understanding of the job.
- Consistent with others in higher education and at the University
- Do not misrepresent the job and its authority or agency within the University. The use of "inflated" working titles can result in expectations that do not match the job classification.
- Do not conflict with an approved classification at the University.
Director, Labor Relations