Smart Onboarding is an HR customer service initiative to bring clarity and efficiency to the FSU onboarding process.
FSU Human Resources and Enterprise Resource Planning worked with a software vendor to design and refine a comprehensive electronic onboarding portal that streamlines the completion of new hire paperwork, background checks, and other pre-employment requirements. The FSU onboarding portal guides candidates through the process and provides a better first impression of FSU.
Learn how to work smarter with the new FSU Onboarding Portal!
Training modules are available for Department Representatives. See course information below.
To register, log into myFSU and navigate to: Employee Self Service > Learning and Development > Request Training Enrollment. Follow the prompts to search and submit your request.
The FSU onboarding portal has replaced the new employee Forms Wizard. The portal combines pre-employment requirements in one streamlined process, including integrating background checks into the electronic workflow.
Other improvements include:
With the launch of smart onboarding, there are some changes to current processes that are important to keep in mind.
1. Initial discussion with top candidate will now include an anticipated start date, job details, and next steps
2. All hires will be appointed through an OMNI job offer/e-Recruit and will utilize the onboarding portal. (This will replace the current pPaf and forms wizard process)
Your candidate will be hired through one of the following electronic methods:
Job aids are available on the HR website.
3. The BGC process will be initiated in the onboarding portal. Departments will no longer need to initiate a request through the background check portal on the HR website.
4. The I-9 process is no longer a pre-check for employment and can be completed after the individual is processed in OMNI.
To gain full access and functionality within the Onboarding Portal, department representatives and will need to request two roles:
If you cover multiple departments you will need to select all applicable ZSM roles when submitting the electronic Online Role Request.
Higher level approvers who will be reviewing and approving items for dual compensation, employment or relatives and outside employment will not need these roles.