Smart Onboarding is an HR customer service initiative to bring clarity and efficiency to the FSU onboarding process, making it easier to get new employees up and running.
FSU Human Resources and Enterprise Resource Planning worked with a software vendor to design and refine a comprehensive electronic onboarding portal that streamlines the completion of new hire paperwork, background checks, and other pre-employment requirements. The FSU onboarding portal will guide candidates through the process and provide a better first impression of FSU.
Learn how to work smarter with the new FSU Onboarding Portal! The comprehensive, electronic onboarding portal will streamline the completion of new hire paperwork and other pre-employment requirements like background checks, making it easier for you to get your new employees up and running. Many manual processes and paper forms will be eliminated when offline processes are integrated into the system. The portal will greatly improve coordination and communication between departments, candidates and HR, and incoming employees will experience a great first impression of FSU.
Training modules are available for Department Representatives. See course information below.
To register, log into myFSU and navigate to: Employee Self Service > Learning and Development > Request Training Enrollment. Follow the prompts to search and submit your request.
The FSU onboarding portal will replace the current process (new employee forms wizard) and combine pre-employment requirements in one streamlined process, including integrating background checks into the electronic workflow.
Other improvements include:
With the launch of smart onboarding, there are some changes to current processes that are important to keep in mind as you navigate through this transition.
1. Initial discussion with top candidate will now include an anticipated start date, job details, and next steps
2. All hires will be appointed through an OMNI job offer/e-Recruit and will utilize the onboarding portal. (This will replace the current pPaf and forms wizard process)
Your candidate will be hired through one of the following electronic methods:
Job aids are available on the HR website.
3. The BGC process will be initiated in the onboarding portal. Departments will no longer need to initiate a request through the background check portal on the HR website.
4. The I-9 process is no longer a pre-check for employment and can be completed after the individual is processed in OMNI.
To gain full access and functionality within the Onboarding Portal, department representatives and will need to request two roles:
FSU_SM_DEPT_ADMIN and FSU_ZSM_DEPT
If you cover multiple departments you will need to select all applicable ZSM roles when submitting the electronic Online Role Request.
Higher level approvers who will be reviewing and approving items for dual compensation, employment or relatives and outside employment will not need these roles.