Smart Onboarding is an HR customer service initiative to bring clarity and efficiency to the FSU onboarding process.
This comprehensive electronic onboarding portal streamlines the completion of new hire paperwork, background checks, and other pre-employment requirements. The portal also guides candidates through the process and provides a stellar first impression of FSU.
The Smart Onboarding portal is being enhanced. The upgraded portal will be more user-friendly for incoming candidates and include helpful features for department representatives. Effective September 28th, these key features (Smart Onboarding Quick Reference Guide for Department Reps) can be found in the portal.
Learn how to work smarter with the FSU Smart Onboarding portal!
Training modules are available for Department Representatives (see course information below).
Until the COVID-19 crisis is over, in-person training sessions will be replaced by a recorded training session, course code BTSMT0-3000. Request enrollment in OMNI to access video training in Canvas and certify completion to receive course credit.
Enroll in OMNI to access video training in Canvas and certify completion to receive course credit.
To register, log into myFSU and navigate to: Employee Self Service > Learning and Development > Request Training Enrollment. Follow the prompts to search and submit your request.
The Smart Onboarding portal combines pre-employment requirements in one streamlined process, including integrating background checks into the electronic workflow. We continue to strive for better user experience and improvement to online tools. You can always check this page for the latest Smart Onboarding changes to ensure you’re staying up to date.
Initial discussion with top candidate should always include an anticipated start date, job details, and next steps.
All hires should be appointed through an OMNI job offer/e-Recruit and should utilize the onboarding portal.
The BGC process is initiated within the onboarding portal for all appointments.
The I-9 process is not a pre-check for employment and can be completed after the individual is processed in OMNI.
To gain full access and functionality within the onboarding portal, department representatives will need to request two roles:
If you cover multiple departments, you will need to select all applicable ZSM roles for each department when submitting the electronic Online Role Request.
Higher level approvers who will be reviewing and approving items for dual compensation, outside employment, or relatives will not need these roles.