X. New Employees

NEW APPOINTMENT REQUIREMENTS

• All new appointments require the completion of Criminal History Background Check Questionnaire in order to determine if a Criminal History Background Check is required and the appropriate level.
  • Appointments via OMNI-HR Job Offer – The Questionnaire is integrated in the OMNI-HR hiring process.
  • Volunteer/Courtesy/FWS Appointments and Internal Movement via ePAF – Questionnaire is required via Background Check Forms Portal.
• If the completed Questionnaire indicates a Background Check is required, initiation of the check will be started within Onboarding once required information is obtained from the candidate.

TIMING

• If a Background Check is required, favorable results and approval must be received from the Office of Human Resources before the start of employment for all appointments (AEX, Faculty, A&P, USPS, OPS, and Graduate Assistants).
  • Employment may be offered provided that the following contingent language is included in the offer letter:
    

    "Your job offer is contingent upon your successful completion of the University's onboarding process before your start date, which may include a criminal history background check as well as compliance with State and University requirements."

• Unless pre-approved by the Chief Human Resources Officer, Human Resources will not conduct a Criminal History Background Check more than 120 days (4 months) before an employee's effective date.

Criminal History Background Checks are required for new employees and volunteers as outlined below: